This Season’s Event Planning Goals are already in full swing for many event planners.
So, don’t get caught off guard! Calendar-creeping is an event planner’s worst enemy. It’s never too early to start thinking about your Seasonal Holiday and Event party planning.
Any great event takes a little planning, and some dedicated time. There’s a reason Event Planner positions and Event Planning businesses have skyrocketed over the past several years. Whether you’re looking at holiday corporate events, spring wedding dates, seasonal appreciation parties or family gatherings… this time of year always seems to be such a focal point of entertainment for many. And, the busier the season, the more time you need to plan because of tighter participant schedules, lack of resources, and competition for your budget with holiday shopping.
Here are some quick event planning bullets to start thinking about NOW:
- You need to set a budget.
- Set a date (have a backup date in case you run into challenges securing a venue or services).
- Get an estimate of the number of people you’ll be inviting.
- Decide whether or not you’ll have alcoholic beverages available.
- Decide your meal style (plated, family, buffet or appetizers) – once you know the meal style then it’s a little easier to start thinking about menu options.
- Note any special menu needs you might need to account for, based on your participants needs. (dairy, nuts, gluten, etc.)
- Who will prepare the meals? Friends & Family? The venue? Will you need the insight, creativity and services of a professional caterer?
- Will there be separate pastry needs?
- Start looking at venue options. Where will you host everything? This might be your home, community resources and places of worship, or another neutral, larger venue. But, not all venues are made equal. Aside to availability you also have to weigh things like price, amenities, catering restrictions, licensing requirements, and even accessibility.
- And, then there are those miscellaneous things you may be responsible for:
- Do you need to secure a liquor license? (Many venues will take care of that for you, unless it’s a private or community venue.)
- Do you have to hire entertainment?
- Do you need an officiant?
- How about security?
- Will you need special signage and marketing?
- What about those invitations – formal, written, or electronic?
- What about that decor? Many venues will work with you on design and layout, but those could be extra costs, and some may even require you use their service for this accommodation.
- Are there insurance riders you need to be aware of?
If this all seems a bit much, call Georgie’s Custom Catering for some guidance and great tips to help get you started!
Planning an event of any size can become overwhelming quickly, especially if it’s something new to you. We may not have all of the answers, but we can put you in touch with some great local and regional resources to help you plan your upcoming event; whether you’re in Superior, Duluth or nearby Twin Ports area communities. AND, we’ll even put together a free menu planning quote to help you focus your budget as you get your event planning underway plans underway.